Contributor Technical Information and Instructions

We are looking forward to welcoming you to Kings and Queens 10. Below is some general information, and specific points to note for those of your giving posters, Fringe presentations, or pre-recording live papers.

 

Access

Registered contributors and attendees will receive materials required for attendance and participation in the conference through UHI Dropbox (encrypted file sharing provider, for more information see the KQ10 conference Privacy Notice). This will include conference video links for sessions (see Webex below). These will be distributed following the close of registration (after 18 June).

 

General public access conference information (including conference programme) will be provided on the Royal Studies Network website: https://www.royalstudiesnetwork.org/current-conference-details (please note that the website is currently being updated (information will be provided there from c. 25/26 May).

 

Cisco Webex

We will be using Cisco Webex Meetings to host the conference. For the best functionality we strongly recommend that you download the Cisco Webex App in advance of the conference. If you are presenting live you should make sure you are comfortable with the basics of how the system looks and feels as a user in advance. We will be running some practice session in the week prior to the conference (we will be in touch with dates/ times in due course) and we strongly recommend that all participants attend a session, even if you have used Webex before. Over the course of the conference, we will have co-hosts from UHI who will take care of the technical side but you need to be comfortable sharing your screen if you are using a Powerpoint presentation.

 

You can find information about Webex Teams and download it from here: Cisco Webex Downloads. It can be downloaded onto Windows and Mac devices, and if you are using an iPad or similar there are various app versions that can be installed. 

 

For presenting you are better to use a headphone mic rather than rely on your inbuilt speakers on your computer, but this is not essential.

 

Some general points for presenters

Although we are now all used to attending talks online its worth remembering that slides presented on a small home computer screen need to be a little different to slides projected onto a big screen at an in-person conference. To make your slides as accessible as possible we would recommend a high contrast between the background and text colours (e.g black text on white background, white text on dark coloured background etc). Using a larger font would be helpful too (18pt or larger sans serif fonts such as Calibri or Arial work well), and more slides with less text will be easier to view on a small screen.

 

We request that all live presenters send us their PowerPoints prior to the conference (just in case there are any issues sharing this). You should email your posters to kingsandqueens10conference@gmail.com by Wednesday, 23 June. You may need to use a file sharing system to do this if your file is too large to email. We Transfer is a good one, but you can select your preferred system. 

 

Posters

To display the posters we will be using UHI’s micro-site, Mahara. This has a functionality for participants to comment on the posters and ask questions asynchronously, although you also have a slot in the timetable in which to present a 5-minute introduction to your poster and to answer any questions live. If you are unsure about what an academic poster should look like there are plenty of examples on this Twitter thread: https://twitter.com/i/events/1275302025262235650

 

Please use Powerpoint to create your posters. To be able to best display your posters in Mahara and for participants to be able to view on a ‘small screen’. Please break the poster content across three or four slides, and save this as a .ppt or .pptx file. Here is an example of what a poster will look like in Mahara: Academic Poster as Slides For Mahara (example) You may need to refresh on opening this link. Scroll to ‘Gallery’ as this is the version we will be using.

 

You should email your posters to kingsandqueens10conference@gmail.com by Wednesday, 16 June. You may need to use a file sharing system to do this if your file is too large to email. We Transfer is a good one, but you can select your preferred system. 

 

‘Fringe’ papers

Please pre-record your paper to a maximum of 20 minutes. You can record your papers using the function in Powerpoint, or you can use a method of your choosing such as self-recording on Teams, Webex etc. Please ensure that the saved file produces a .mp4  

 

For recording in Powerpoint see: Record A Presentation in PowerPoint (Microsoft)

 

For converting a Powerpoint to an .mp4 file see: Save A PowerPoint Presentation as MP4 (Microsoft)

 

You should email your pre-recorded papers to kingsandqueens10conference@gmail.com by Wednesday, 16 June. You may need to use a file sharing system to do this. WeTransfer is a good one, but you can select your preferred system.

 

Pre-recorded ‘live’ papers

If you are presenting live in a panel, but you want to pre-record your paper due to concerns about internet/childcare etc then you may do so. You will need to use Powerpoint to record these. They must fit the timeframe of your live slot (eg. 15 or 20 minutes depending on your panel size). PLEASE NOTE THAT WE WILL BE TAKING NOTE AND WILL GET IN TOUCH IF YOUR PRESENTATION IS TOO LONG TO ASK YOU TO REDUCE THIS TO THE CORRECT LENGTH. Pre-recorded live papers must be recorded in Powerpoint using audio only. This is to make sure they can be streamed live without issues of buffering etc.

 

For recording in Powerpoint see: Record A Presentation in PowerPoint (Microsoft)

 

You should email your pre-recorded papers to kingsandqueens10conference@gmail.com by Wednesday, 16 June. You may need to use a file sharing system to do this. WeTransfer is a good one, but you can select your preferred system. 

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